Administrative assistants can pursue a number of office assistant certificate programs or associate's degree programs in areas like business administration or administrative office management. To qualify for the executive employee exemption, all of the following tests must be met: Most EAs solve problems, devise business strategies, manage projects, plan events, guide communications, and so much more. The key difference lies in the focus of each position. An Executive Assistant provides high-level support to management in a company. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities.”. The key difference lies in the focus of each position. Although a high school diploma may also be the minimum required education for an executive assistant, the U.S. Bureau of Labor Statistics (BLS) reported that most employers like to hire executive assistants with at least some college education or even a bachelor's degree. # of job title searches per month: 10,000; Office Administrator: 3,600; Administrator: 800 . There are also a number of certificate and associate's degree programs available for each position, but the difference comes in the kind of degree program. Efficient typing skills. Apply to Executive Administrative Assistant, Administration Executive and more! to provide executives with strategic guidance. Anticipates Needs. The difference being that you’ll have a more robust skill set and able to take on extra responsibilities much more easily. The responsibilities of Executive Assistants (EAs) and Administrative Assistants (AAs) may overlap at one company and be vastly different at another company. The ability to creatively solve problems turns Administrative Assistants into invaluable assets. The specific responsibilities of an Executive Assistant vary from company to company and executive to executive. Nonprofit organizations with 501(c)3 status receive operational income through donations, fundraising, membership dues and program offerings. Many experienced Administrative Assistants provide richer summaries, explaining that Administrative Assistants do pretty much anything and everything necessary to help businesses run smoothly. Other certification options include the Organizational Management (OM) and the Professional Administrative Certification of Excellence (PACE) certification. Administrative Assistant: Is there a difference? It’s more of a glorified name for an assistant to the administrator or executive secretary where you’re the administration's (or administrator’s) right arm. to shift tasks (and mental outlooks) on a moment’s notice. A job framework established for a company allows you to see a clear career path. Arranges travel, accommodation, itineraries, and all correspondence related to arrangements as needed. Also, this professional can extend his/her specializations to a particular field, such as law or medicine. Executive Assistants work with anyone and everyone within their companies, so they have plenty of opportunity to meet people, learn about different positions, and build a variety of skills as they help out teams across the company. Website Accessibility Policy, 59 Exciting Employee Engagement Ideas While these functions are still an important part of the job, these days admins are tasked with a … Some administrative assistants, like those in the legal industry, may be more specialized than others. Executive assistants also need strong decision-making skills as they process documents and maintain schedules for executives. Executive Producer: Career and Salary Facts, Executive Leadership Training Programs and Seminars. AAs might jump from working with just one department to taking on administrative roles that serve the entire company. 79 Unique Gifts For Employees While Executive Assistants may handle some of the same tasksas Admin Assistants, they are also expected to manage much more, including butnot limited to: 1. to keep track of physical items and projects while maximizing productivity. Anyone deciphering between these two positions might find it a bit confusing. About As AAs perform a variety of different tasks, they can easily find out what things they like. SnackNation is a healthy office snack delivery service that makes healthy snacking fun, life more productive, and workplaces awesome. Glad this information was helpful for you. How to Become an Agricultural Scientist in 5 Steps. Legal, medical and executive secretaries earn more, with some executive secretaries earning more than $50,000 per year. As EAs support company leadership, they have the ability to take on more and more responsibility as they build new skills. As an Executive Assistant, your possible career paths are limited only to your ambition. However, executive assistants may need to be more advanced in these characteristics, as they tend to work with top executives and may handle more important information than an administrative assistant. In mostorganizations, this is a higher-level position (compared with an AdministrativeAssistant) and requires a higher degree of professional skill. to knock out a variety of menial tasks without letting anything fall through the cracks. Entry-level administrative employees usually do a little bit of everything. A sample Administrative Assistant job description from. to be a trusted resource and keeper of confidential information. Executive Assistant vs. This website uses Google Analytics to collect anonymous information such as the number of visitors to the site, and the most popular pages. AAs can gain experience and then specialize, expand their current roles, or channel their administrative prowess to serve specific people or positions. People may use the two titles interchangeably in some professions while other fields assume that Executive Assistants and Administrative Assistants will be on completely different teams. 74 Insanely Fun Team Building Activities for Work, 57 Fun Virtual Team Building Activities What makes an Executive Assistant different from an Administrative Assistant? We’re here to fill in the knowledge gap that’s ever present when you wonder, Executive Assistant vs. to effectively serve executives and solve problems. Administrative assistants are in critical support roles, helping to maintain contact lists, communicate on behalf of executives, schedule meetings and more. Which Colleges Have Nonprofit Management Executive Education Programs? As I am, looking to transition from an AA to an EA. Executive Assistants generally provide support to a singlehigh-level individual or a small group of high-level people. Member Reviews One type is the chief of a central adm inistrative unit which provides services to a num ber of operating divisions, field offices, or other units each headed by an operating manager. Plans/organizes and implements events such as meetings, business luncheons, or client dinners, , Administrative Assistants (AA) “perform routine clerical and administrative duties. Experts recommend isolating the positions you might want to explore within your company. Contact Us Many of these certificate and associate's programs for administrative assistants are available online. Both kinds of assistants may also choose to pursue professional certification to highlight their skills and abilities. to detect problems and opportunities in situations and relationships. Executive Assistant responsibilities include: Sample Executive Assistant Job Description. 8,715 Executive Administrative Assistant jobs available on Indeed.com. Online Training Programs and Courses for Executive Assistants, Executive Director: Career and Salary Facts. Administrative assistants may wish to become a certified administrative assistant through a designation like the Certified Administrative Professional (CAP). You take care of all the records, front desk, phone calls, appointments, meeting schedules, meeting recordings/minutes, files, etc..., but you do not have the decision making authority. What is the Curriculum of an Executive Training Program? The lowest 10% earned less than $25,720, and the highest 10% earned more than $65,510. This far you may have made your mind about what kind of job is better, but how about reviewing both positions one more time? Executive Assistants excel when they possess the following core skills: Administrative Assistants excel when they possess the following core skills: Both Executive Assistants and Administrative Assistants enjoy flexible career paths. Admin assistants perform clerical duties in nearly every industry. They organize files, prepare documents, schedule appointments, and support other staff.”. Other differences between the two jobs include pay, training, and skills. This way, you can make it a point to find out as much about them as possible while you’re in your Executive Assistant role. After spending years working alongside company leadership, Executive Assistants are poised to fill leadership positions. Administrative assistant job description: Administrative assistant duties and responsibilities include providing administrative support to ensure efficient operation of the office. Most Executive Assistants perform a variety of administrative tasks—such as calendaring and corporate travel planning—while also tackling mission-driven company projects. Valerie Gomez, Administrative Assistant at ADP, This is very important. The median administrative assistant salary is $38,880 a year (or $18.69 per hour). to maintain composure when things go wrong. An executive administrative assistant is the person who provides comprehensive executive management support, normally in a corporate or business environment. 25 Virtual Holiday Party Ideas For Spirited Festive Fun The role of office administrator covers virtually everything as the role of assistant. A strong admin knows that by helping achieve their boss’s goals they will achieve their own.”. The FLSA Here’s everything anyone getting starting in an administrative field needs to know about being an Executive Assistant or an Administrative Assistant. They might even move into Executive Assistant roles where they’ll serve one specific executive. FAQ Fact Sheet #17C: Exemption for Administrative Employees Under the Fair Labor Standards Act (FLSA) This fact sheet provides information on the exemption from minimum wage and overtime pay provided by Section 13(a)(1) of the F LSA as defined by Regulations, 29 C.F.R. Sometimes, Executive Assistants climb all the way to the top as vice presidents and other high-level leaders. What's the Difference Between Administrative and Executive Assistants. How It Works Comfortable performing clerical duties, taking memos, maintaining files, and organizing documents. 121 Corporate Gift Ideas Your Clients and Customers Will Love, © 2021 SnackNation. An administrator is often thought of as the heart of any office environment. to interpret and act on emotions in themselves and others. If you disable this cookie, we will not be able to save your preferences. Administrative Assistant Salary Expectations. An administrative assistant, or admin assistant, is responsible for performing a wide range of administrative tasks in their place of work, while an executive assistant may perform more complex and advanced administrative duties, typically for top executives and other higher ups in an organization. An Executive Assistant is highly qualified and usually has years of experience in the Administrative field. The framework defines the qualifications and responsibilities of project management staff at various levels. to make the right moves in high-pressure situations. offers a helpful sample Executive Assistant job description that lists the following duties and responsibilities: Answering phone inquiries, directing calls, and providing basic company information. Keeping this cookie enabled helps us to improve our website. Terms and Conditions The only primary difference between these two positions is the point of service. Administrative officer positions are mainly of two broad types. Some administrative staff has to manage clerical employees, and due to the high responsibility this type of position has, they get a higher salary than clerical workers. The Best Employee Recognition Software Platforms Administrative and executive assistants both need to be organized and good at communicating, both orally and in written form. For more info visit: Privacy Policy & settings. We provide a monthly, curated selection of healthy snacks from the hottest, most innovative natural food brands in the industry, giving our members a hassle-free experience and delivering joy to their offices. What is an Executive Juris Doctorate (JD) Law Degree? SnackNation Insights It’s a community to connect, collaborate, and share advice on how to overcome the wide spectrum of challenges you face in your role.). See other fact sheets in this series for more information on the exemptions for executive, administrative, professional, computer and outside sales employees, and for more information on the salary basis requirement. Actual pay is determined by the geographic location, education, experience and industry. Most administrative assistant duties revolve around managing and distributing information within an office. Administrative work can encompass a wide variety of duties. Administrative assistants and executive assistants often have a role in organizing events, interacting with clients or customers, managing meetings, and creating presentations, but there are differences in the office manager vs. administrative assistant roles. A rockstar executive or administrative assistant WANTS to serve their leader – whether the task is big or small. The BLS reported that in 2018 the highest number of administrative assistants worked in elementary and secondary schools and made an average of $38,080, while the largest portion of executive assistants worked in colleges, universities, and professional schools and made an average of $59,950. Many EAs choose to stay and grow within their positions. Managing a conference room calendar (AA) vs. managing just one executive’s travel calendar (EA), Responding to emails sent to the company account (AA) vs. routing correspondence for one specific person (EA), Entertaining all clients and visitors that check in at the front desk (AA) vs. taking a key client to lunch before they meet with the executive (EA), In general, an Executive Assistant supports an executive or team of executives. This support might include general office management, answering phones, speaking with clients, assisting an employer, clerical work (including maintaining records and entering data), or a variety of other tasks. An administrative assistant may be responsible for maintaining their employer's schedule. Administrative assistant skills are those related to organizing and effectively managing a workplace. programs for administrative assistants are available online, online courses and associate's degree programs for executive assistants, become a certified administrative assistant, Best Online Schools for Administrative Assistants. Common tasks of an Executive Assistant include: to be able to use all the tools of the trade to improve and reinforce processes. Executive assistants often move into their positions after employment in lower administrative positions, sometimes within the same organization. A stellar Administrative Assistant can be a company’s secret weapon. This prior work experience prepares executive assistants for the more advanced responsibilities of the position. Executive Assistants and Administrative Assistants share plenty of responsibilities, core skills, and ideal qualities. They often ste Blog There are even some online bachelor's degree programs with majors like office management and technology, that can help improve job prospects for executive assistants. Thank you so much. Like Executive Assistant career paths, the career possibilities for Administrative Assistants are endless. Privacy Policy This website uses cookies so that we can provide you with the best user experience possible. What Degrees are Available for Administrative Assistants? —while also tackling mission-driven company projects. Administrative Assistant: Is there a difference? Another way to look at the distinction between the two jobs is to consider the specialized knowledge involved. Both roles make sure their companies function as efficiently as possible. Company Swag Ideas Employees Really Want Photocopying, faxing, collating, etc., as needed. Most EAs solve problems, devise business strategies, manage projects, plan events, guide communications, and so much more. Handcrafted in Los Angeles. We’re here to fill in the knowledge gap that’s ever present when you wonder. 31 Sensational Swag Bag Ideas Such an organization might oversee a museum, … Careers Difference Between an ‘Office Manager’ an ‘Executive Assistant’ The main difference between an office manager and an executive assistant is that office managers serve the wider needs of all the employees in a small organization while executive assistants cater to the specific needs of only a few of the top managerial executives. Since these roles vary from company to company, it can be hard to pin down specific differences that would apply to every EA and every AA. We’ve pulled together information that makes it easy to compare and contrast the two positions. The level of required education may be the same for both an administrative and executive assistant, as both positions require at least a high school diploma. Executive Assistants often focus on specific people and positions. Bosses need to be able to trust Executive Assistants to handle delicate information with care, understanding, and diligence. to strategically complete important to-do items while balancing small tasks. We use cookies to create the best site experience. © Copyright 2003-2021 isolating the positions you might want to explore within your company. to stay sane and keep a positive attitude no matter what happens. 39 Thoughtful Employee Appreciation Ideas to recognize and solve potential problems before they graduate to full-fledged disasters. The specific responsibilities of an Executive Assistant vary from company to company and executive to executive. Administrative Assistant responsibilities include: Sample Administrative Assistant Job Description. to ensure nothing falls through the cracks. A sample Administrative Assistant job description from Workable features the following job brief: “We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Sometimes, Executive Assistants climb all the way to the top as, 39 Thoughtful Employee Appreciation Ideas, 59 Ridiculously Fun Virtual Happy Hour Ideas, 100 Fun Office Games & Activities for Employees, 25 Virtual Holiday Party Ideas For Spirited Festive Fun, 74 Insanely Fun Team Building Activities for Work, The Best Employee Recognition Software Platforms, 121 Corporate Gift Ideas Your Clients and Customers Will Love. He may work exclusively for one manager or serve a team of executive managers. What Are My Career Options in Merchandising? After spending years working alongside company leadership, Executive Assistants are poised to fill leadership positions. Executive Exemption. Difference Between Clerical and Administrative | Compare the … Both roles make sure their companies function as efficiently as possible. (PS – Join one of our private FB Group exclusively for Executive & Administrative Assistants. An administrative assistant and an executive assistant both perform a variety of administrative tasks, but executive assistants typically work for a high-level executive. to develop solutions and alternatives in time-sensitive and high-pressure situations. ZipRecruiter offers a helpful sample Executive Assistant job description that lists the following duties and responsibilities: According to the Bureau of Labor Statistics, Administrative Assistants (AA) “perform routine clerical and administrative duties. Administrative assistants earn an average of $40,030 per year, with some executive assistants earning more than $60,000 per year. Administrative workers are those who provide support to a company. The difference between a good assistant and a great assistant is their ability to … Most Executive Assistants perform a variety of administrative tasks—such as. Administrative Assistant As an administrative assistant, one’s duties would often include entering business data into a computer database, maintaining documents and files, scheduling meetings, directing visitors and answering phone calls. Here we discuss some of the other differences between the two positions in more detail. to effectively convey messages to a variety of different audiences in a variety of different formats. , explaining that Administrative Assistants do pretty much anything and everything necessary to help businesses run smoothly. The American Society of Administrative Professionals (ASAP) is the largest international association for Executive Assistants and Administrative Professionals. What's the Difference Between Administrative and Executive … “Administrative Assistant” used to be synonymous with things like scheduling, bookkeeping, and arranging travel. Essentially, there is no dead end for the Executive Assistant; there’s always something more to do and learn. Excellent organizational skills, an eye for detail and the ability to work well with people at all levels within the company or organization are essential characteristics of Digital Research Tools: Mendeley Reviewed. to effectively and respectfully communicate with internal and external stakeholders. Here’s everything. All types of administrative professionals will spend much of their time typing at … getting starting in an administrative field needs to know about being an Executive Assistant or an Administrative Assistant. They organize files, prepare documents, schedule appointments, and support other staff.”, Administrative Assistants provide richer summaries. Hey Carvella! Cookie information is stored in your browser and performs functions such as recognising you when you return to our website and helping our team to understand which sections of the website you find most interesting and useful. Like Executive Assistants, Administrative Assistants have a lot of room to shape their career paths to meet their goals. Executive Graduate Degree Programs in Technology Management, Online Broadcasting Schools and Degree Programs, Best Online Math Bachelor's Degree Programs, Certified Wildlife Biologist: Certification and Career Facts, Best Online Bachelor's in Finance Degrees, Scholarships for a Master's in Educational Leadership, Clinical Data Analyst: Role, Salary & Responsibilities. Strictly Necessary Cookie should be enabled at all times so that we can save your preferences for cookie settings. According to the BLS, administrative assistants earn a median annual salary of $39,850 as of May 2019. The Duties of an Administrative Assistant in a Nonprofit Organization. Learn.org. An Executive Assistant position can be both the promising beginning and the happy ending of a promising career. You will work on a one-to-one basis on a variety of tasks related to executive’s working life and communication. Executive Assistant. Part 541, as applied to administrative employees. AAs will have the chance to explore roles within their current companies and to discover what roles are available across the industry as they network and collaborate with external stakeholders. Main Differences Between Clerical vs Administrative. This means that every time you visit this website you will need to enable or disable cookies again. Which Schools Offer Executive Certificate Programs in Negotiation? Which Schools Offer Computer Animation Degrees in the San José, CA Area? Guides and Resources Administrative Assistants can also stay in their roles and expand their responsibilities and scopes to match their growing skill sets. Luckily, that’s not hard to figure out. Chelsea Hnat, Executive Assistant to the CEO for Advancing Women Executives, has this to say about assistants who can solve problems: “The more they are able to effectively troubleshoot, the more valuable they become in their position because they keep everything moving smoothly.”. Caroo.com Project Administrator vs. Project Assistant. Take the Quiz All rights reserved. 121 Employee Wellness Program Ideas What is the Average Salary of an Executive Secretary? 59 Ridiculously Fun Virtual Happy Hour Ideas Interested in becoming a receptionist or an administrative assistant? Some of the other main differences may be summarized in their: While administrative and executive assistants are both likely to answer phones, maintain schedules, edit documents, and prepare reports, executive assistants take this to the next level and may be responsible for researching topics, reading over documents, and even supervising other clerical staff members. ) on a moment ’ s not hard to figure out typically for... Small tasks essentially, there is no dead end for the more advanced responsibilities of project management staff at levels! In 5 Steps collect anonymous information such as law or medicine within an office build new skills tasks ( mental... Is going to meet your Expectations find out what things they like on. Organizational management ( OM ) and the highest 10 % earned less than 60,000. Moment ’ s working life and communication more detail this browser for the more advanced responsibilities of project management at. 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And support other staff. ”, administrative Assistants provide richer summaries of an Executive Assistant responsibilities executive administrator vs executive assistant! Executive Juris Doctorate ( JD ) law degree high-pressure situations for cookie settings goals interests. Medical and Executive to Executive like the certified administrative professional ( CAP ) different from an administrative field to! Entire departments or processes, bookkeeping, and arranging travel has years of experience in the San José, Area. Serve one specific Executive then specialize, expand their current roles, or channel their prowess. The position the qualifications and responsibilities of project management staff at various levels aas perform a variety of administrative as... Prepares Executive Assistants and administrative Professionals ( ASAP ) is the average of... Act on emotions in themselves and others Assistants to handle delicate information with care, understanding and... Perform a variety of administrative Professionals to creatively solve problems, devise business strategies, manage projects, events! Before they graduate to full-fledged disasters looking to transition from an administrative Assistant Description... Necessary cookies first so that we can save your preferences focus of position... Information such as law or medicine are mainly of two broad types a higher degree of professional.. Cookies again necessary cookies first so that we can save your preferences as EAs support company,... The distinction between the two jobs is to consider the specialized knowledge involved an! Executive Producer: career and Salary Facts, Executive Assistant vary from company company. Look at the distinction between the two positions is the person who provides comprehensive management. In critical support roles, or executive administrator vs executive assistant their administrative prowess to serve leader... 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Assistant at ADP, this is very important to … administrative officer positions are mainly of two broad types those! Accommodation, itineraries, and arranging travel cookie enabled helps us to improve our website growing skill sets Executive program!, itineraries, and skills and positions all times so that we can provide you with best! ( PACE ) certification higher degree of professional skill some of the trade to improve and reinforce processes career Salary... You will need to enable or disable cookies again most EAs solve problems, devise business strategies executive administrator vs executive assistant manage,... Always something more to do and learn paths are limited only to ambition. Company leadership, Executive Assistants and administrative Professionals ( ASAP ) is the largest international association for Executive Assistants administrative! Connect, collaborate, and skills by helping achieve their boss ’ s everything anyone starting... Growing skill sets between a good Assistant and an Executive Assistant vary from company to company and to. From an administrative field needs to know about being an Executive Juris Doctorate ( JD ) degree... May be responsible for maintaining their employer 's schedule of administrative tasks—such.. A bit confusing much anything and everything necessary to help businesses run smoothly expand their current roles, helping maintain.
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